Contracting and Bidding Opportunities

INCORPORATION OF FEDERAL CONTRACT CLAUSES. All federal contract clauses as provided by 49 CFR Part 18 and FTA Circular 4220.1F, shall be deemed to be incorporated, whether or not expressly set forth, in any Metro procurement and/or contract. Click Here for Federal Contract Clauses.

 

26-18 REQUEST FOR INFORMATION (RFI) FOR DIGITAL SIGNAGE AND SERVICES
From THE TRANSIT AUTHORITY OF THE CITY OF OMAHA, D/B/A METRO

Purpose of Solicitation

The Transit Authority of the City of Omaha d/b/a Metro is issuing a Request for Information (RFI) to manufacturers and technical specialists in digital signage solutions and related services. This is an RFI only and does not constitute a commitment, implied or otherwise, that Metro will take procurement action in this matter. Further, Metro will not be responsible for any costs incurred in furnishing the requested information; all costs associated with responding to this RFI will be solely at the interested party’s expense. This RFI does not constitute a solicitation for bids or proposals, and Metro will not accept any RFI that includes solicitations for bids or proposals.

Scope

The purpose of this RFI is to obtain information on currently commercially available, non-customized or prototyped, available off-the-shelf technology that enable real-time digital display of bus arrival times, including technical integration of digital signs with control software and hardware, advertising integration with signs, full system design integration using a single interface control software for all digital signage, and future options for growth and enhancements. Additionally, Metro is requesting information on sign integration that would be compliant with Federal ADA visual/audio regulations, laws and ordinances. The information gathered may be used to prepare a forthcoming Request for Proposals (RFP) which may be issued at a later date.

Background

Metro is responsible for the administration and operation of transit service in the City of Omaha and surrounding communities. Metro offers fixed, express, paratransit, and circulator routes within the City of Omaha, and contracts for the operation of services within the cities of Bellevue, Papillion, LaVista, Ralston, and Council Bluffs. Metro currently operates twenty-six fixed bus routes with one hundred and eight buses servicing one hundred square miles or approximately 85% of the City of Omaha. Metro’s current digital LED system at each of our four Transit Centers are out-of-date and are at “end of life”. Information gathered from this RFI will assist Metro in implementing a completely new digital sign infrastructure system. Metro currently utilizes a Microsoft Active Directory domain, with Dell Blade servers using the latest Windows Server software. Presently, Metro connects to its remote sites via dedicated IP over internet services. Metro anticipates its future system to connect via IP and cellular router network. Metro is in the process of the installation of TripSpark Streets AVL system for all revenue fleet vehicles. This will include ten sixty-foot buses for our new Bus Rapid Transit (BRT) system. Amenities anticipated for the BRT system may include connecting the infotainment system to the digital signage infrastructure. Digital signage software must support data collection for real-time bus arrival using GTFS feeds from the TripSpark Streets AVL system.

The digital signage infrastructure will need to encompass real time bus arrival times, bus system information, emergency messaging, advertisements, local weather information, and select signs with interactive bus system information (wayfinding). All signs will need to include canned messaging for alerts and emergency messaging, as well as the ability to provide custom messages when needed. Sign integration must include text-to-speech capabilities that will interface with the existing TripSpark Streets AVL system.

RFI Communication/Inquiries

Upon release of this RFI, all communications should be directed in writing via E-mail to:

Mr. Jeffrey Rumery
Grant Administrator
Metro Transit
jrumery@ometro.com

The subject line of the email should read ’26-18 RFI Display Signs’, to ensure that the response is properly identified and evaluated by Metro. Responses to this RFI should be submitted via email with all applicable response documents attached in Portable Document Format (PDF). Please note that Metro’s file size limitation is 10MB. If your file is larger than 10MB, please submit using multiple emails.

Content of Your Response

Responses are voluntary and shall not bind either the respondent or Metro in any way.

Please submit a brief description that provides information on your firm’s interest, capabilities, and experiences including but not limited to the following:

  • Description of how your firm’s solutions would meet required goals
  • Recommendations and experiences concerning digital signage initiatives and real-time arrival data
  • Explanation of displays and peripheral equipment needed to satisfy operational requirements
  • Description of training and ongoing support you provide for your customers of similar systems
  • Recommendations for value-add services that may be available for these projects such as data analytics, marketing and advertising, targeted customer communications, etc.

Metro welcomes any additional information that would help in drafting a formal RFP in the future; Metro also reserves the right to submit additional questions and request additional information based on responses as part of this RFI.

Submittal Requirements

Responders to this RFI should try to limit responses to 100 pages including a cover letter that is signed by an officer authorized to submit the response on behalf of the firm. Metro will only accept email RFI information. The email must contain the following information:

  • Identification of proposing firm(s), including name, address, telephone number(s), and email addresses of each subcontractor
  • Name, title, address, telephone number, and email address of the contact person for the project.

Digital Signage and Services 26-18 RFI  (Updated 8/10/2018)

 

Omaha Rapid Bus Transit (ORBT) Station Canopy RFP

The Transit Authority of the City of Omaha, d/b/a Metro (“Metro) is requesting proposals from qualified responsible contractors for the performance of Work (as defined in Project Manual) in conformity with the Contract Documents (as defined in the Project Manual). Metro will receive sealed proposals for that purpose, until August 28th, 2:00 p.m Central Time, (“Submission Deadline”). Metro reserves the right to extend the Submission Deadline by issuing an Addendum.

Proposers shall refer to the RFP Documents for detailed deliverables.   For this Proposal, there are various elements and products associated with the Scope of Work.  Metro’s intent is to select Proposers for consideration of awarded contract who demonstrate qualified and affirmed production capabilities and resources, staffing, scheduling and “just in time” delivery capabilities for the station canopies and all associated equipment and work to be provided for the Scope of Work.

Prospective Proposers are hereby advised that the work includes but is not limited to:

Fabricated structural steel columns, roof beams, brackets, and edge beams.

  • Facias with gutter and recessed lighting
  • Downspouts
  • Roof Glazing and Wind Screens
  • Wall pack lighting, custom luminaire, and lights on station name sign
  • Station name sign on signage pillar/canopy, decal on the wind screens, and aluminum logo on the canopy and signage pillar
  • Wiring above the foundations for power distribution and data
  • Provide anchor bolts for the shelter building and wind screens for construction by a separate contractor of site work
  • Emergency phones
  • Installation of next bus signs, ticket vending machines, and cameras (owner-furnished)

The current forms of the RFP and all issued Addenda are available for inspection at Metro’s Administrative Offices located at 2222 Cuming Street in Omaha, Nebraska (“Administrative Offices”) and online at the following links http://www.standardshare.com and www.ometro.com.  Metro reserves the right to modify all or any of the same at any time prior to the Submission Deadline through an Addendum.

A Pre-Proposal conference will be held Wednesday, August 8th at 2:00 p.m. Central Time in Metro’s Administrative Offices Board Room located at 2222 Cuming Street, Omaha, NE 68102.  This pre-proposal is not mandatory but contractors are encouraged to attend.

Proposals must be received with all required submittals as stated in the RFP, no later than August 28th, 2018 at 2:00 p.m. Central Time.  Proposals must be submitted to Metro in a sealed opaque envelope.  Each Proposal must make reference to the Project by name and number in the upper left-hand corner and shall identify the contents of the envelope as a “Sealed Proposal for Project NE-79-X001” and identify the name and address of the Proposer.

Proposals must be addressed and delivered to Metro at the following address.  This is also the address to be used for all communication in connection with this RFP:

Transit Authority of the City of Omaha d/b/a Metro
ATTN: Jeff Rumery, Grant Administrator
2222 Cuming Street
Omaha, Nebraska, 68102-4392

By:  Mr. Jeff Rumery, Grant Administrator
Dates of Publication:  July 27th, 2018
August 6th, 2018

ORBT Station Canopy RFP (Updated 7/27/2018)
ORBT Station Canopy Drawings (Updated 7/27/2018)
ORBT Station Addendum 1 – Re-Issued ORBT Station Canopy RFP in Entirety (Updated 7/30/2018)
ORBT Station Addendum 2 – Pre-Proposal Conference (Updated 08/06/2018)

 

Bus Graphics Install RFQ

The Transit Authority of the City of Omaha, d/b/a Metro (“Metro”), is requesting Quotes from qualified offeror teams to furnish the tools, equipment, manpower and supervision to install 38 sets of vinyl bus graphics on new buses Metro is purchasing. The graphics will be supplied to the offeror. The production of graphics is not included in this RFQ.

The successful offeror selected will install the graphics at the Metro facility, located at 2222 Cuming St, Omaha NE. Installation is expected to take place between the hours of 8am and 5pm CT, Monday through Friday. Other hours and days may be negotiated between the offeror and the project manager, the Director of Maintenance.

Quotes are due to Metro no later than 2:00 pm (CT) July 26, 2018.

Bus Graphics Install RFQ (Updated 7/12/2018)
Bus Graphics Install Addendum 1 (Updated 7/13/2018)
Bus Graphics Install Addendum 2 (Updated 7/17/2018)

 

Bidders List Data Form

Metro is required pursuant to 49 CFR Part 26(c) to create and maintain a comprehensive Bidders List.  This Bidders List Data Form will be used to collect bidder information used to determine the relative availability of Disadvantaged Business Enterprise (DBE) and non-DBEs, and will assist with establishing Metro’s annual DBE goal.  Metro’s Bidders List is a compilation of bidders, proposers, quoters, subcontractors, and suppliers of materials and services who have submitted bids during the advertising period of a solicitation for services and/or goods.

Please download the Bidders List Data Form here.

General Business Information

New Products / Product Demonstration

Vendors interested in supplying goods or services should first contact Metro’s Purchasing Department
(402) 341-0800, Ext. 2270. You may be referred to the appropriate department head responsible for acquiring the product/service. Vendors may conduct sales demonstrations, offer trial materials, etc., but without obligation to Metro. No payment will be made for any goods delivered without a purchase order number.

Grant Administration

The Grant Administrator coordinates all formal solicitations for goods or services. The invitation for bids includes any specifications and pertinent attachments defining the items or services sought. Questions related to the bid process, or clarifications pertaining to written specifications, should be directed to the Grant Administrator (402) 341-0800, Ext. 2601 and/or the person(s) designated in the specifications.

Vendor Listings

Vendor Lists are maintained for all classes of commodities and services normally used by Metro. The advantage of being on our Vendor Listing is to increase the potential of being notified of our purchasing needs.

To be added to our Vendor Directory, contact the Purchasing Department at the number and extension referred to in the preceding paragraph.

Simply being on the Vendor Listing does not guarantee you will receive solicitations. The volume of vendors sometimes prohibits solicitations to every vendor listed under a particular commodity or service. It is the responsibility of the vendor to secure the proper bid packages(s) where applicable and remain aware of Metro purchasing and contracting opportunities.

Points to Remember

  • Read all solicitation packages carefully.
  • Be sure you comply with all requirements before you respond.
  • Be sure your bid arrives on time. All solicitation packages will contain the date and time the bid is due to Metro. Do not depend on the U.S.
  • Postal Service or a courier service. Metro cannot accept late offers.

In accordance with the Company’s Operating Policies, our employees are prohibited from accepting gifts, special accommodations, or privileges from a contractor or his/her agent, suppliers or dealers with whom Metro does business. Vendors are requested to adhere to the Company’s policies in this regard.

Doing Business with Metro

The Purchasing Department of the Transit Authority of the City of Omaha d/b/a Metro conducts purchasing transactions for the company’s operations. Vendors are required to conduct their business directly with the Purchasing Department during business hours (8:00 a.m. – 4:30 p.m., Monday through Friday). By making an appointment in advance (402) 341-0800, Ext. 2270), you will ensure the personnel you wish to see will be available. You are welcome at Metro; we look forward to seeing you. Metro’s Purchasing Department shall ensure that purchases of material, equipment and supplies are made at the lowest and best possible price after considering price, quality, applicability, availability, support service, pertinent laws and regulations.

Informal Competitive Bids

Price quotations are secured from vendors and awarded to the lowest and best bidder for goods or services. The technique of obtaining price quotations is generally used when conditions are not appropriate for the use of sealed bids.

Formal Competitive Bids

Bids are publicly solicited and a contract is awarded to the lowest responsive and responsible bidder; Metro reserves the right to reject any and all bids. The following requirements apply:

  • The invitation for bids will be publicly advertised;
  • The invitation for bids shall include any specifications and pertinent attachments and shall define the items or services sought;
  • All bids will be publicly opened at the time and place prescribed in the invitation to bidders.

Non-Competitive Procurement

Sole source procurement is accomplished through solicitations or acceptance of a proposal from only one source, after determining competition is inadequate. Purchases may be made directly from a vendor in cases of emergency, specialized equipment or other unusual circumstances.

Approvals

Approvals for contract awards for goods or services shall be initiated in accordance with the appropriate procurement method contained within the Company’s purchasing procedures and/or Federal Transit Administration regulations as may be applicable.

Disadvantaged Business Enterprise (DBE) Program

POLICY STATEMENT:

The Transit Authority of the City of Omaha, d/b/a Metro, has established a Disadvantaged Business Enterprise (DBE) Program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. Metro has received Federal financial assistance from the Department of Transportation, and as a condition of receiving this assistance, Metro has signed an assurance that it will comply with 49 CFR Part 26.

It is the policy of Metro to ensure that DBEs are defined in part 26, have an equal opportunity to receive and participate in DOT–assisted contracts. It is also our policy:

  • To ensure nondiscrimination in the award and administration of DOT – assisted contracts;
  • To create a level playing field on which DBEs can compete fairly for DOT-assisted contracts;
  • To ensure that the DBE Program is narrowly tailored in accordance with applicable law;
  • To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs;
  • To help remove barriers to the participation of DBEs in DOT assisted contracts;
  • To assist the development of firms that can compete successfully in the market place outside the DBE Program.

Edith A. Simpson, J.D., Legal/Human Resources Director has been delegated as the DBE Liaison Officer. In that capacity, the Legal/Human Resources Director is responsible for implementing all aspects of the DBE Program. Implementation of the DBE Program is accorded the same priority as compliance with all other legal obligations incurred by Metro in its financial assistance agreements with the Department of Transportation.

The Metro Board of Directors has adopted a formal Operating Policy demonstrating the Company’s commitment to implementing all aspects of the DBE Program which has been disseminated to managers and officials responsible for procurement of goods and services. The Policy Statement is posted on Company bulletin boards. Metro has distributed this statement to DBE and non-DBE business communities that perform work for Metro on DOT-assisted contracts by posting the statement on the Company’s website and by including the Statement of Policy in bid solicitation documents.

CURT A. SIMON, Chief Executive Officer

DBE Program Information

To obtain additional information concerning the DBE Program, contact:


Metro

ATTN: DBELO

2222 Cuming Street,
Omaha, Nebraska, 68102-4392
(402) 341-0800, Ext. 2525

Disadvantaged Business Enterprise (DBE) Overall Goal – FFY 2017 – 2019

METRO is committed to the effective implementation of its Disadvantaged Business Enterprise (DBE) Program as defined in Title 49, CFR Part 26. This Program will be executed in accordance with the regulations of the United States Department of Transportation (DOT).

METRO estimates the overall goal for DBE participation during the Federal Fiscal Years (FFY) 2017, 2018, 2019 for DOT-assisted contracts to be 9.86%. It is the intent that the DBE goal be obtained through a race-neutral means.

METRO is only allowed to use DBEs that are certified through the Nebraska DBE Unified Certification Program (NUCP). Click here for a list of Certified DBEs.